Privacy Policy

SIS Data Protection and Privacy Policy

Shinagawa International School is committed to protecting the privacy of all who access or use the school’s website and related online platforms (e.g. blogs and portal sites). This privacy policy describes what information we collect from you when you visit our website and related online platforms, the visibility of voluntarily provided information to other users, and the information protection measures we take.

Use of Personal Information

Shinagawa International School in Tokyo (SIS Tokyo) generally collects personal data through the SIS website (Admissions, Employment, etc), application forms on the SIS website, Google Classroom, Google Forms,  surveys, and/or other channels (including in the course of an individual’s interaction with SIS, including as a participant in various activities associated with delivering the purpose, mission and vision of SIS and its related entities or affiliates).

Personal data provided by you to SIS is used for the school to perform its administrative, education, academic and research functions, and for other directly related purposes.


Where consent for the use and disclosure of personal information is required, the school will seek consent from the appropriate person. In the case of a student’s personal information, the school will seek the consent from the student and/ or parent depending on the circumstances and the student’s mental ability and maturity to understand the consequences of the proposed use and disclosure.

Log Files

Information that is automatically collected as you navigate through our site (log files) includes Internet Protocol (IP) address, geolocation information, unique device identifiers, browser type and language, time and date of access, referring/exit pages, time spent on pages, keywords used to find our site via search engines and other information of this nature. This information is anonymous and cannot be directly linked to individual users. We use this information to diagnose problems with our server and in conjunction with the Google Analytics website statistics package to analyze trends in how our website is accessed and utilized.

Links to Third-party Websites

Our website contains hyperlinks to outside websites. We do not control these third-party websites and are not responsible for their privacy practices, content or information protection practices.

Information Protection and Security

We take every precaution to protect our users’ personal information. We and our website and database service providers employ security policies and measures to protect your information from access by unauthorized persons and against unlawful processing, accidental loss, destruction or damage. Whenever users are asked to submit personally identifiable information via online forms, for registration, or for online purchase, the transmission of that information is encrypted via Secure Socket Layer (SSL) or similar techniques. Other transmissions such as email may not utilize such secure transmission techniques and you should not transmit information you consider highly sensitive via less secure methods. Servers that store the personal information you have submitted are located in secure environments deploying reasonable technical, physical, and administrative controls.

Non-secured Communications

Posts to discussion forums, discussion boards, comments to blogs and other platforms are viewable by other users. When these areas are not in a password-protected area, they may be viewable by the general public. Please be aware of this when posting personal information in these areas.